Event Day Details Event Day Details Event Day Details Form Step 1 of 5 20% Event InformationYour event is coming up! We look forward to hosting you, your team of vendors, and your guests at Scottsdale Hangar One in a few weeks. Our goal is to help you have a flawless event. As your planning wraps up, kindly complete this form and submit it a minimum of seven (7) days prior to your event so that the SHO Team can be fully prepared for your event. Thank you!Client/Event Planner Name(Required) First Name Last Name Client/Event Planner Email(Required) Enter Email Confirm Email Event NameVenue(Required)Club 360Red RoomHangarClub 360 & Red RoomAll SpacesEvent Date(Required) MM slash DD slash YYYY Event Start Time(Required) Hours : Minutes AM PM AM/PM Event End Time(Required) Hours : Minutes AM PM AM/PM Guest Count(Required)Event Client & Vendor Parking Policy(Required)On event day, client, team members, and vendors may park on the surface street along 78th way, outside of the Scottsdale Hangar One complex gates. If available, and with permission, parking may be allowed inside the complex in the North Parking Lot. The Circle Drive inside the Main Gates or adjacent to Club 360 is for unloading and loading only. Vehicles may not park in these areas. I have read parking policy.1. Who is the point-of-contact throughout your contracted facility access hours?(Required) First Name Last Name Preferred Point-of-Contact Phone #(Required)2. Please list assistants or team members who will be onsite during your contracted facility access hours.First NameLast Name Add Remove3. A pre-event walk through is conducted prior to the facility access hours outlined in the Event Agreement. In some cases, the pre-event walk through can be conducted the day before, upon request. Who will be responsible for the pre- and post-event venue walk-through?(Required) First Name Last Name Preferred Time(Required)Day Before EventDay of EventNot applicable4. If not submitted previously, please upload a copy of the Event Client certificate of insurance. Drop files here or Select files Max. file size: 100 MB. SHO Venue Set-UpIf you will be using any of our furniture for your event, or if anything currently within the space should be removed, please complete this section. You may also upload an event layout diagram so our team knows where to place the items within each space.SHO Tables/Chairs/Furniture RequestsLocationItemQuantityAction Red RoomOutdoor PavilionClub 360 Lower LevelClub 360 Rooftop66” Round Tables (1-30)Cocktail Tables (1-10)White Resin Chairs (1-250)6’ Rectangle Tables (1-10)Club 360 Tables/Chairs (1-6)Club 360 Lounge Sofa (1)Club 360 Patio FurnitureSet-upRemoveKeep Add RemoveUpload Event Layout DiagramMax. file size: 100 MB.Additional Set-up Needs Vendor InformationPlease list all vendors/partners that will be assisting with your event, including contact phone numbers. Add them in the order that they will arrive to unload/set-up. Include photographers, auctioneers, and presenters or performers. Alternatively, you may upload documents that includes this information. Review your event agreement for facility access hours that are inclusive of set-up and strike and inform your vendors of these timeframes. Contracted facility access hours are inclusive of set-up and strike. ONLY TWO VENDORS at a time may have access to the Main Gate or North Gate at a time and must relocate vehicles to the surface street if vendor will continue to be onsite once the vehicle is unloaded. Space out deliveries accordingly.Vendor List and Load-In Schedule(Required)Vendor NameRepresentativePhoneVendor TypeLoad-in TimeAccess Point CatererBartenderEntertainmentEvent Rental & DécorLinens & FloristsPhoto & VideoProductionValetOtherMain GateNorth Gate Add RemoveUpload Vendor COIPlease refer to Section 5.1.C of your Event Agreement regarding the vendor insurance policy. Use this section to upload Certificates of Insurance (COI) for any vendor NOT on the SHO Preferred Vendor List. Alternatively, vendors may send COIs to [email protected]. Drop files here or Select files Max. file size: 100 MB. Event Program DetailsPlease provide the program agenda, or “run-of-show” for your event. You can use the Event Schedule drop-down menu below to list the activities and their corresponding timeframe, or you may upload your own run-of-show document.Event ScheduleActivityActivity Timeframe Guests ArriveReception/Cocktail HourCeremonyDinnerSpeaker/PresentationEntertainmentOther ActivityEvent EndsEvent Strike BeginsPost-event Walk Through Add RemoveUpload "Run-of-Show" DocumentPlease upload your event FULL Schedule or fill out the form below. Drop files here or Select files Max. file size: 100 MB. Additional InformationPlease share any other information with the SHO Team related to event. Thank you for completing this form. The SHO Event Coordinator will be in touch with any questions or concerns, or to follow-up on any missing information needed ahead of your event. 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